South Eastern Regional College (SERC) is committed to protecting your personal data and ensuring that any recordings are used fairly, lawfully and transparently.

SERC may record teaching sessions, lectures, meetings, training events, information sessions and other online activities using Microsoft Teams or other approved College systems. Recordings help support learning, training, accessibility, business continuity, quality assurance and the effective administration of College activities.

This Privacy Notice explains how your personal data may be processed when a session is recorded.

The College will only record sessions where there is a clear and legitimate purpose for doing so, and participants will normally be informed before recording begins.

Data Protection Officer Email: informationrights@serc.ac.uk

ICO Registration Number Z6477199

Why does the College record sessions?

The College may record sessions for purposes including:

Supporting student learning and accessibility.
Allowing students or staff to revisit training or teaching materials.
Providing access to individuals who were unable to attend.
Supporting assessment, moderation or quality assurance activities.
Maintaining an accurate record of specific meetings or events where appropriate.
Supporting business continuity and effective service delivery.

Not all meetings or events will be recorded. The decision to record will be made on a case-by-case basis and only where there is a clear business, educational or operational need.

Lawful Basis

The College processes personal data contained within recordings under

Article 6(1)(e) UK GDPR where processing is necessary for the performance of a task carried out in the public interest or in the exercise of official authority vested in the College.

Where special category personal data is incidentally captured, processing will only take place where an appropriate condition under Article 9 UK GDPR applies.

The College will ensure that recordings are proportionate and limited to what is necessary for the purpose identified.

Categories of Personal Data

Depending on the nature of the sessions, recordings may capture:
Images (in video recordings)
Voice
Name
Comments and contributions
Chat messages
Opinions expressed during discussions
Actions taken or contributions made (e.g. audience participation and chat logs)

Who will have access to my information, or who will you share it with?

Access to recordings will be restricted to individuals who require access for the purpose for which the recording was made.

Depending on the nature of the recording, access may be provided to:

Relevant College staff.
Students enrolled on the relevant course or programme.
Students who were unable to attend a recorded teaching session but are entitled to access the material.
Internal and external auditors.
Regulators, awarding bodies or professional bodies where required.
Third parties where the College is under a legal obligation to disclose information or where another lawful basis applies.

Recordings will not be shared more widely than is necessary. If you are provided with access to a recording, you must not download, copy, distribute, publish or otherwise share the recording unless expressly authorised by the College.

For full details on Data Protection and your Rights, please visit our website: https://privacy.serc.ac.uk/privacynotice